Privacy Policy

Last updated: [28/05/2025]

Introduction

Product Partners ("we", "our", or "us") is committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy outlines how we collect, use, store, and share your data, in accordance with the UK General Data Protection Regulation (UK GDPR).

Who We Are

Product Partners is a specialist recruitment consultancy focused on placing Product professionals across startups and scale-ups globally. We act as a data controller when collecting and processing your personal data.

What Information We Collect

We may collect and process the following types of personal data:

Candidates:

  • Name, contact details (email, phone number)

  • CV and employment history

  • Skills, education, and qualifications

  • Salary expectations and notice periods

  • Interview notes and feedback

  • Right-to-work documentation (when required)

Clients:

  • Name and job title

  • Company contact details

  • Role specifications and hiring preferences

  • Notes from communication and meetings

Website Users:

  • IP address and browser information

  • Information submitted via contact forms

How We Collect Your Data

We may collect data through:

  • Direct contact via email, phone, or LinkedIn

  • CV submissions or job applications

  • Referrals or networking events

  • Our website or marketing campaigns

How We Use Your Data

We process your personal data to:

  • Match candidates to suitable job opportunities

  • Share relevant candidate profiles with potential employers

  • Contact you regarding job searches or hiring requirements

  • Improve our services and client experience

  • Comply with legal obligations (e.g. right-to-work checks)

Legal Basis for Processing

We process personal data under the following legal bases:

  • Legitimate interest: For recruitment services and business operations

  • Consent: When you explicitly give us permission (e.g. to share your CV)

  • Legal obligation: For compliance with employment and tax laws

Data Sharing

We only share your data when necessary:

  • With clients actively hiring for roles aligned with your profile

  • With partners providing services (e.g. cloud storage, CRM platforms)

  • With legal or regulatory authorities where required by law

We do not sell or rent your data to third parties.

Data Retention

  • Candidate data is retained for up to 3 years after last meaningful contact

  • Client data is retained for up to 6 years for accounting and compliance

  • You may request deletion of your data at any time (see below)

Your Rights

Under the UK GDPR, you have the right to:

  • Access your personal data

  • Rectify inaccuracies in your data

  • Request deletion (“right to be forgotten”)

  • Restrict or object to processing

  • Withdraw consent where previously given

  • Lodge a complaint with the ICO (Information Commissioner’s Office)

To exercise your rights, please email us at: dom@product-partners.co.uk

Data Security

We take appropriate technical and organisational measures to safeguard your data, including secure cloud storage, access controls, and encryption where applicable.

Cookies and Website Tracking

Our website may use cookies or analytics tools to improve user experience. You can disable cookies through your browser settings at any time.

Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website.

Contact Us

For questions, requests, or concerns regarding this policy, please contact:

Dom Dickinson
Founder, Product Partners
Email: dom@product-partners.co.uk